New York cannabis rules, explained for operators

How do I check if my dispensary is on the COD list?

Checked against OCM pages and the regulation text on September 6, 2026.

The retailer's path

The Office's FAQ answers the question "How can I check if I'm on the C.O.D. list?" directly. Access to the list is restricted to suppliers. Retailers who want to check "can contact the Office at CODReporting@ocm.ny.gov." Source: OCM Delinquent Payments FAQ, retailer question 2.

The Retailer's Guide gives the same instruction and describes the reply. You receive "information on which supply tier licensee reported you as delinquent and how much they claim you owe." Source: OCM Retailer's Guide to the C.O.D. List.

Step by step

1. Send an email to CODReporting@ocm.ny.gov from an address tied to your licensed business.
2. State that you are a licensed retailer asking whether your business is on the C.O.D. list.
3. Include your business name and license number. UNVERIFIED The Office's pages do not say what to include in the email. Identifying the license is a practical suggestion, not a stated requirement.
4. Keep the reply. It names the supplier and the claimed amount, which is what you need for the next step, whether that is paying or disputing.

The Office does not publish a turnaround time for these emails. UNVERIFIED How long a reply takes could not be confirmed from the Office's public pages.

What you see versus what suppliers see

Sources: OCM FAQ, supplier questions 8 and 13, retailer questions 2 and 6; OCM Delinquent Payment Reporting; 9 NYCRR 124.2(e).

The regulation is what creates the split. It permits the Office to restrict the list to supply licensees while giving retail licensees access to "their specific status." Source: 9 NYCRR 124.2(e).

What your own supplier sees about you is more than the list. Your supplier has your invoices and knows your delivery dates. Suppliers are required to check the list before offering credit terms. Source: OCM Delinquent Payment Reporting.

Reported, listed, and credit suspended are three different things

Operators often use "on the COD list" to mean all three. The rules treat them as separate stages.

Reported

A supplier has filed a delinquency report with the Office. Before doing that, the supplier must have sent you a written notice of default. The report has to be filed within 7 calendar days after the final payment date. Source: 9 NYCRR 124.2(d)(1) and (e)(1); OCM FAQ, supplier question 6 and retailer question 1.

A report on its own does not put you on the list. The Office's reporting page says a store is placed on the list "Once the Office is notified, has reviewed the report, and has determined the report to be valid." Source: OCM Delinquent Payment Reporting.

Listed

The Office has found the report valid and added your name to the C.O.D. list. The list is published to suppliers every Wednesday. The regulation phrases the trigger for suppliers as a retailer "reported and found by the Office to have a delinquent payment due." Both halves have to be true. Source: 9 NYCRR 124.2(d)(2); OCM FAQ, retailer question 4.

Credit suspended

Once you are listed, suppliers may not sell to you on credit. The regulation sets a short lag. Suppliers must stop "on or after the fifth (5th) day after the receipt of such delinquent list," and publication of the list counts as receipt. Cash sales are still allowed. Source: 9 NYCRR 124.2(e)(2); OCM FAQ, supplier question 19.

Credit suspension is a limit on how suppliers may sell to you. It is not a suspension of your license. License action is a separate power of the Cannabis Control Board, which "may revoke, cancel, or suspend a license" for failing to follow section 124.2. Source: 9 NYCRR 124.2; OCM FAQ, retailer question 8.

The Office can also lift the restriction early. The regulation lets the Office permit sales to a listed retailer after payment "or on good cause shown," before the next list is published. The FAQ describes the practical version: a supplier may sell to you on credit before your name is removed if your payment has been reported, the supplier makes a written request to the Office, and you have no outstanding credit elsewhere. Source: 9 NYCRR 124.2(g); OCM FAQ, retailer question 5.

If the answer is yes, you are on the list

The reply from the Office gives you two facts to act on: who reported you and how much they say you owe.

• If the amount is right, pay the invoice amount in full for that delivery date. Late fees and interest do not have to be paid for removal. The supplier must report your payment to the Office within 1 business day. You come off the list on the next Wednesday. Source: OCM FAQ, supplier questions 9, 10, 11, and 12.
• If the amount or the report is wrong, contact the supplier first. If that does not fix it, write to CODReporting@ocm.ny.gov and ask the Office to review the facts and decide whether you belong on the list. You can appeal the Office's determination and request a hearing. Source: OCM FAQ, retailer questions 6 and 7; 9 NYCRR 124.2(f).
• If more than one supplier reported you, every reported invoice has to be paid before you come off. Source: OCM FAQ, retailer question 3.

If the answer is no

You are not listed as of the Office's reply. The reply reflects the list at the time it is sent. A report filed after that could put you on the next Wednesday's list, so an unpaid invoice past 30 days is still a live problem. Source: OCM FAQ, retailer question 4; 9 NYCRR 124.2(c)(2).

What this means for your store

• Save CODReporting@ocm.ny.gov where the person who pays invoices can find it. The same address handles status checks, dispute reviews, and supplier credential requests.
• Check before a big order, not after a supplier refuses credit. A refusal can come with no explanation, and the Office's reply is the only account of your status you can get from a source other than the supplier.
• File the Office's reply with the invoice it refers to. The named supplier and claimed amount are the starting point for either paying or disputing.
• Do not treat a notice of default as proof you are listed. It is the step before the report. Paying the invoice in full before the supplier's 7-day reporting deadline may keep you off the list. UNVERIFIED Whether a supplier can withdraw a report already filed is not addressed on the Office's pages.
• Do not treat being listed as a license problem on its own. It is a credit restriction. License action is a separate decision by the Board.

Sources

• 9 NYCRR 124.2, Terms of Sale (Cornell LII)
• OCM, Delinquent Payment Reporting
• OCM, Delinquent Payments FAQs, rev. 1/1/2026 (PDF)
• OCM, Retailer's Guide to the C.O.D. List (PDF)
• OCM, 2026 Credit Calendar
• OCM, Seed-to-Sale page (Metrc transition notice)